The main hub for all events of the virtual conference is Oxford Abstracts. After you register for the conference via Eventbrite, your email address (the one you give us at registration) will be entered into the conference platform; you will then get an email notification prompting you to sign up and then login.
Once logged into Oxford Abstracts, you will no longer just see the public version of the program, you will also be able to click on each session and see all the additional info that is available - for example, abstracts. This is also where, as the date of the conference draws closer, you will find links to prerecorded lectures and live Zoom sessions and get access information to the poster sessions in gather.town.
Papers should be recorded as videos and uploaded to YouTube or Vimeo. Please be careful not to use the "private" setting for these videos; instead, use "unlisted" or "public". You can then share the link to your video by uploading it to your submission on Oxford Abstracts. The deadline for submission of the links to your presentation video is October 10th. (Participants in special sessions should coordinate with their session organizers for specific details.)
Registered conference attendees will be able to view the pre-recorded lectures ahead of the conference. The scheduled sessions during the conference will offer opportunities for structured discussion, led by the chair of each session, and exchange of questions and answers with the authors of the papers. Registered participants who would be willing to act as session chairs are asked to e-mail us at email@example.com.
Posters should be submitted in PDF format using standard dimensions for conference posters (we recommend 48 inches wide and 32 inches high; do not use a font size smaller than 14 pt). The deadline for submission of the posters as PDF files is October 18th.
Each poster is scheduled for one of three poster sessions. The posters will be shown in a virtual exhibit hall on gather.town, and we ask that authors of the scheduled posters be present in the vicinity of their poster at the scheduled time so that interested conference attendees can ask them question. If you have not used gather.town before, we encourage you to search for demonstrations on YouTube, which will give you an idea of its functionality.
During poster sessions, there will also be opportunity to mingle with other attendees in the social areas of the gather.town space. The space will also include a bar which, because it is in virtual space, will have to be BYO.
Tips for Presenters
In dealing with Oxford Abstracts, we highly recommend that you always use the same email address to identify yourself, and ideally also to use that same email address in making your registration on Eventbrite. Practically all login problems in Oxford Abstracts are due to a mixup of e-mail addresses. For example, you may have both the address firstname.lastname@example.org and email@example.com, which you might use interchangeably in your daily life - but when registering for Oxford Abstracts, it is necessary that you stick with the same address each time you log on.